![]() Use the Sanitize Document tool in Acrobat Professional as a second check before releasing the redacted PDF.Save the new document and convert it to a PDF file.Use the Microsoft Office Document Inspector to check for any unwanted metadata.Delete any sensitive information from the document that you wish to redact.Turn off “Track Changes” on the copy and remove all visible comments.Create a copy of the original document. ![]() The National Security Agency ( NSA) recommends the following six-step process for secure conversion and redaction of Word documents: Document metadata can contain the names of authors and modifiers, the dates of creation and changes, file size, edit changes, revision histories and comment exchanges between authors and editors. Because that metadata may contain sensitive information, it's important safeguard it from unauthorized access.Ī common way to remove metadata from a document is to convert it to PDF format before releasing it however, there are processes that must be followed to ensure the document contains no unintended information. In addition to making sure the document text doesn’t openly divulge anything it shouldn’t, document sanitization includes removing document metadata that could pose a privacy or security risk. Record Nations will help you find a document redaction solution and a records management strategy to help keep your records organized and secure.Ĭall us at (866) 385-3706 or fill out the form on the right for a free quote on document redaction services for your confidential files.Document sanitization is the process of ensuring that only the intended information can be accessed from a document. A thorough and reliable redaction procedure will help your company comply with information security laws and reduce the time it takes to perform the redaction process. Keeping the private information your company handles safe should be a top priority at your organization. Find a Document Redaction Service Solution for your Needs Electronic files can easily be indexed and saved for future use. Once your files have gone through the redaction process they can be filed away. the replacement text The word or words that should be used instead of the redacted text.
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